Payroll processing
From $200/ month + $5 per employee/month- Up to 2 regular runs per month
- One entity and one state
- Software fees extra
ExpressBooks / Payroll
Keep payroll moving. Keep your books connected.
Coordinate agreed payroll runs, payroll records and filing responsibilities through a clear approval and funding process.
Request a service reviewRead the FAQsPAYROLL, CONNECTED
A coordinated payroll routine
Approve payroll inputs
Coordinate each payroll run
Reconcile payroll records
Your service options
Payroll support with a defined scope.
Payroll processing starts from $200 per month plus $5 per employee per month. Final pricing depends on payroll complexity, employee count, frequency, jurisdictions and the agreed scope. For subscription clients, your agreement identifies included payroll support and separately priced services.
Payroll setup
From $150once- One entity and one state
- Migration quoted separately
- Historic corrections extra
Additional payroll run
From $40/ run- Routine approved off-cycle run
- Employee limits by agreement
- Payroll corrections from $95/hour
Payroll processing, report review, reconciliation, journal entries and monthly-close support are available under the agreed scope. Quarterly and annual forms, payroll deposits, additional jurisdictions, provider costs and corrections are itemized in your proposal. Avoid duplicating services already included in a payroll package.
What you receive for the fee
Managed payroll, with a clear connection to your books.
The starting processing fee is $200 per month plus $5 per employee per month for one entity, one state and up to two regular payroll runs per month. For example, five employees start at $225 per month before software, setup or separately agreed work. Your proposal confirms the final amount for your payroll frequency and complexity.
Before each agreed run
We review the hours, pay rates and employee changes you supply, identify missing information and prepare the agreed payroll for your approval. You remain responsible for accurate inputs, timely approval and sufficient funding.
Processing and records
We process the approved regular runs within the agreed schedule and make the resulting payroll reports available for your records. Submission cutoffs, payment methods and responsibilities are confirmed during onboarding.
A defined handoff to bookkeeping
If your agreement includes payroll accounting, we review reports, reconcile payroll balances and post journal entries for the monthly close. If another provider runs payroll, you can request this accounting support separately without buying processing twice.
Know what is separate before you start.
Setup starts at $150 once; additional runs start at $40 per run; corrections start at $95 per hour. Software/provider fees, migration, additional states or entities, deposits and Forms 941, 940, W-2 or other filings are included only when expressly listed in your proposal. The same task is not added again when it is already included in your agreement. Wages and tax payments are separate from ExpressBooks service fees.
Why choose ExpressBooks?
- One coordinated remote workflow for payroll processing and the accounting support you agree to use.
- A written service scope, named responsibilities and a price agreed before work or billing starts.
- QuickBooks Online and Desktop support, with meetings requested in advance and confirmed by ExpressBooks.
- The option to combine bookkeeping, annual tax preparation and payroll with custom package savings after we review your business needs. Your written proposal confirms included work, any savings against the same services purchased separately and one agreed monthly ACH auto-payment. No fixed discount is guaranteed.
Request your payroll proposal Explore the bookkeeping, tax & payroll bundle
Changing providers or catching up on payroll?
We review prior filings, year-to-date totals and the periods involved before confirming a setup, migration or correction project.
Support, clearly defined
See what your service can include.
Select the work you need. Your written proposal confirms exactly what is included and who is responsible for each step.
Talk with ExpressBooksApprovals and funding
You provide accurate employee data, approved payroll inputs and sufficient funding. The agreement defines approval steps, who submits payroll and deposits, and how payment confirmations are retained. Tax funds are paid through the authorized government or payroll process, separately from ExpressBooks service fees.
Payroll software and provider fees are additional unless expressly included. Payroll integration with bookkeeping does not automatically include payroll processing or every tax filing.
Scheduled payroll processing
Process agreed payroll cycles using approved hours, pay rates, employee changes and supporting information. Payroll frequency, employee count, states and submission deadlines are defined before work begins.
Payroll bookkeeping
Record wages, employer taxes, deductions and payroll liabilities, and reconcile agreed payroll records with your accounting system.
Payroll tax deposits
Assist with reviewing required deposit schedules, preparing payment instructions, and tracking confirmations through the approved process. Monthly, semiweekly and other required schedules are considered; payroll deposits are not automatically quarterly.
Quarterly and annual payroll forms
Preparation and filing support for agreed Forms 941, 940 and W-2. State and local filings, additional jurisdictions and year-end forms are itemized in your proposal.
Setup, migration and corrections
Payroll setup or provider migration, additional payroll runs, corrections and prior-period reporting are separately scoped. We review existing filings and year-to-date totals before taking over.
How ExpressBooks works
A clear next step, from the start.
Tell us what you need.
Share the service category, your software and the records or periods involved. Keep sensitive documents out of the public inquiry form.
Review your proposal.
We confirm the work, limits, responsibilities, records needed and final fee before onboarding or billing begins.
Start your agreed workflow.
Complete the required authorizations and share records through the arranged secure channel. We coordinate the work defined in your agreement.
Common questions
Know what to expect.
What do you need for each payroll?
You provide accurate employee information, approved hours, pay rates and changes, and sufficient funding. Your agreement sets the submission and approval deadlines.
Are payroll tax deposits always quarterly?
No. Required deposits may follow monthly, semiweekly or other schedules. Quarterly Form 941 filing does not make every deposit quarterly.
Are software fees and every filing included?
Software and provider fees are additional unless expressly included. Each form, jurisdiction and deposit responsibility is defined in your written proposal.
Let’s find the right support for you.
Tell us what you need. We’ll review your situation and confirm a practical service scope and price.
Request your proposalServices are subject to record review, availability, and a written agreement. Your proposal defines scope, limits, responsibilities and fees. Software, government fees and tax payments are separate unless expressly included. Monthly subscriptions use ACH only; approved clients may receive custom pricing and a private payment link.
Explore all services · (614) 714-8350 · info@expressbooksllc.com